back arrow iconBack to News

March 11, 2024

ATF Q&A: A&D Books

What are the Form 3 retention requirements for NFA items that are no longer on my NFRTR and have been transferred out to another FFL/SOT?

Pursuant to the regulations at 27 CFR 478.131 (Records), you must maintain your records in chronological order, at your place of business in a separate record (this would be a file folder or binder) consisting of the documents showing the registration of any firearms to you. This means that you are only required to maintain the Form 3s for firearms that are still registered to you and in your inventory. Even though that is what the regulation states, we at NSSF recommend that you keep them indefinitely in a file folder or binder and indicate on the form that it was sold and to whom. That way, if there is ever a mistake made on the NFRTR (this is the National Firearms Registration and Transfer Record) by ATF, you still have the form(s). We also recommend that when you transfer an NFA weapon on a Form 4, attach a copy of the Form 4 to the corresponding ATF Form 4473.


This question was asked during NSSF Compliance Consultant’s “Report from the Field.”

NSSF Compliance Consultants “Report from the Field”

WEBINAR: Graphic image reads: Compliance Webinar - NSSF Compliance Consultants "Report from the Field". The risk of ATF administrative actions, including license revocation, demands proactive measures. This presentation will help you gather valuable insights for maintaining compliance at your firearms business.

Retired ATF Director of Industry Operations Judyth LeDoux and Compliance Expert John ‘JC’ Clark – both NSSF Compliance Consultants, address critical topics impacting Federal Firearms Licensees (FFLs) while delving into essential topics that every FFL should be aware of.

Watch at SHOT University™ Online



NSSF Member Webinars

SHOT University Course: Completing ATF Form 4473 (2023 Version) When OSHA Arrives
From transfers to inspections to trace, the new (as of 2023) Form 4473 is a critical document for all firearms retailers. This course is designed to take you step-by-step and line-by-line through the nuances of completing each section of ATF Form 4473.

Watch at SHOT University Online

Presented by Jason Smith, this 3 part course focuses on range safety and health specifically through the lens of the OSHA’s 7 Core Elements and recommendations for workplace safety.

Watch at SHOT University Online

More Range Compliance Resources Here

Looking for more education opportunities?

Consider NSSF’s SHOT University Online, a one-stop e-learning platform for firearms retailers and ranges. On-demand and free for NSSF members, this library of interactive online courses provides a deep dive on critical topics ranging from compliance and regulatory issues to operational guidance and business improvement for both business owners and employees.

Learn more about SHOT University Online


 Looking for more guidance?

NSSF’s  Premium Range Membership offers unparalleled protection and benefits. Designed to offer the best protection and benefits in the industry, this membership is available to any qualifying NSSF range or retailer/range member who is not currently facing any OSHA and or state OSH violations.

Membership directly supports NSSF in its mission to promote, protect and preserve our industry and our sports. NSSF stands in defense of every segment of our industry on Capitol Hill and in state capitols nationwide and is working on behalf of every one of its members every day to strengthen our industry. Start your application today, or upgrade your existing membership to premium.

Apply Today

24-Hour Compliance Hotline

NSSF members can greatly benefit from the NSSF’s Retail Member Hotline. The toll-free hotline will bring calls in to the NSSF headquarters on a 24/7 basis. If questions regarding compliance, transactions, legislation or any other topic cannot be answered at the time of the call, an all-out attempt will be made to provide the answer within 24 hours.

NSSF members have exclusive 24/7 access to the NSSF’s Retail Member Hotline. Non-member retailers can view some of the questions that have been asked and answered through this service here.

Compliance Resources for Members

NSSF offers an array of resources and information to help members operate their businesses in compliance with laws and regulations. NSSF’s regulatory compliance resources include articles, newsletters, videos, online training courses, legal and regulatory compliance consultants and more. Log in to access.